Using RHS All-Team-Member Distribution Lists

Email Distribution Team Lists Department All

Overview

NOTE: DSS is in the process of changing these "all team member" distribution lists from SLE (the previous divisional acronym) to RHS. This article reflects how the lists are named as of Aug. 20, 2026 and will be updated when that happens, but SLE has been left here purposely (when appropriate) so the distribution lists can be found until they are updated.

Need an efficient way to email messages to everyone in a unit, a department or the division?
Consider using a distribution list. The division of Residential and Hospitality Services (RHS) has “all team member” distribution lists (DLs) for Spartan Mail (available in Outlook). These are convenient communication tools for appropriate and approved messages. Roughly based on the divisional org structure, there are DLs for each department and sub-department (major unit) in the division. All list names follow a clear naming convention, beginning with “SLE” followed by the department acronym, then sub-department name (if applicable). Senders can use the lists for emailing all team members or a segment of all team members. For example, each department and sub-department will have five lists.

All team members (includes all below members)
All full-time team members
All temporary team members
All on-call team members
All student team members

What are distribution lists?

Distribution lists allow someone to send an email to one address and it will be distributed to the inboxes of any members of the list. For more information about distribution lists and how they differ from listservs and shared mailboxes, see this knowledge base article: Understanding Distribution Lists, Listservs, Shared Mailboxes, Shared Calendars and Other Resources.

Full listing of divisional "all team" distribution lists

For easy reference of all distribution lists, please see the list below. The larger, department, lists (in bold font) require a moderator's approval before a message will reach the audience. See instructions for finding and using these lists, later in this article.

Display Name All Team Members	Display Name FullTime	Display Name OnCall	Display Name Students	Display Name Temp	Notes
SLE All TeamMembers DL	SLE All FullTime DL	SLE All OnCall DL	SLE All Students DL	SLE All Temp DL	Entire division
SLE ASG All TeamMembers DL	SLE ASG All FullTime DL	SLE ASG All OnCall DL	SLE ASG All Students DL	SLE ASG All Temp DL	Auxiliary Sports Group
SLE ASG ASG.Admin All TeamMembers DL	SLE ASG ASG.Admin All FullTime DL	SLE ASG ASG.Admin All OnCall DL	SLE ASG ASG.Admin All Students DL	SLE ASG ASG.Admin All Temp DL
SLE ASG Golf All TeamMembers DL	SLE ASG Golf All FullTime DL	SLE ASG Golf All OnCall DL	SLE ASG Golf All Students DL	SLE ASG Golf All Temp DL
SLE ASG Tennis All TeamMembers DL	SLE ASG Tennis All FullTime DL	SLE ASG Tennis All OnCall DL	SLE ASG Tennis All Students DL	SLE ASG Tennis All Temp DL
SLE ASG RecSports All TeamMembers DL	SLE ASG RecSports All FullTime DL	SLE ASG RecSports All OnCall DL	SLE ASG RecSports All Students DL	SLE ASG RecSports All Temp DL
SLE ASG SSS All TeamMembers DL	SLE ASG SSS All FullTime DL	SLE ASG SSS All OnCall DL	SLE ASG SSS All Students DL	SLE ASG SSS All Temp DL	Spartan Spirit Shops
SLE CS All TeamMembers DL	SLE CS All FullTime DL	SLE CS All OnCall DL	SLE CS All Students DL	SLE CS All Temp DL	Culinary Services
SLE CS CS.Admin All TeamMembers DL	SLE CS CS.Admin All FullTime DL	SLE CS CS.Admin All OnCall DL	SLE CS CS.Admin All Students DL	SLE CS CS.Admin All Temp DL
SLE CS Dining All TeamMembers DL	SLE CS Dining All FullTime DL	SLE CS Dining All OnCall DL	SLE CS Dining All Students DL	SLE CS Dining All Temp DL
SLE CS KC All TeamMembers DL	SLE CS KC All FullTime DL	SLE CS KC All OnCall DL	SLE CS KC All Students DL	SLE CS KC All Temp DL	Kellogg Center
SLE CS Retail All TeamMembers DL	SLE CS Retail All FullTime DL	SLE CS Retail All OnCall DL	SLE CS Retail All Students DL	SLE CS Retail All Temp DL
SLE CS CSSS All TeamMembers DL	SLE CS CSSS All FullTime DL	SLE CS CSSS All OnCall DL	SLE CS CSSS All Students DL	SLE CS CSSS All Temp DL	Culinary Services Support Services
SLE REHS All TeamMembers DL	SLE REHS All FullTime DL	SLE REHS All OnCall DL	SLE REHS All Students DL	SLE REHS All Temp DL	Residence Education and Housing Services
SLE REHS REHS.Admin All TeamMembers DL	SLE REHS REHS.Admin All FullTime DL	SLE REHS REHS.Admin All OnCall DL	SLE REHS REHS.Admin All Students DL	SLE REHS REHS.Admin All Temp DL	Previously REHS Central Admin
SLE REHS REHS.Adm.Svsc All TeamMembers DL	SLE REHS REHS.Adm.Svsc All FullTime DL	SLE REHS REHS.Adm.Svsc All OnCall DL	SLE REHS REHS.Adm.Svsc All Students DL	SLE REHS REHS.Adm.Svsc All Temp DL
SLE REHS Facilities All TeamMembers DL	SLE REHS Facilities All FullTime DL	SLE REHS Facilities All OnCall DL	SLE REHS Facilities All Students DL	SLE REHS Facilities All Temp DL
SLE REHS Res.Ed All TeamMembers DL	SLE REHS Res.Ed All FullTime DL	SLE REHS Res.Ed All OnCall DL	SLE REHS Res.Ed All Students DL	SLE REHS Res.Ed All Temp DL	Residence Education
SLE REHS Apts All TeamMembers DL	SLE REHS Apts All FullTime DL	SLE REHS Apts All OnCall DL	SLE REHS Apts All Students DL	SLE REHS Apts All Temp DL	Apartments
RHS AO All TeamMembers DL	RHS AO All FullTime DL	RHS AO All OnCall DL	RHS AO All Students DL	RHS AO All Temp DL	Administrative Opeartions
SLE SVPSLE BFS All TeamMembers DL	SLE SVPSLE BFS All FullTime DL	SLE SVPSLE BFS All OnCall DL	SLE SVPSLE BFS All Students DL	SLE SVPSLE BFS All Temp DL	Business and Financial Services
RHS AO COMM All TeamMembers - DL	RHS AO COMM All FullTime - DL	RHS AO COMM All OnCall - DL	RHS AO COMM All Students - DL	RHS AO COMM All Temp - DL	Strategic Communication
RHS AO COS All TeamMembers - DL	RHS AO COS All FullTime - DL	RHS AO COS All OnCall - DL	RHS AO COS All Students - DL	RHS AO COS All Temp - DL	Chief of Staff unit
RHS AO LEA All TeamMembers - DL	RHS AO LEA All FullTime - DL	RHS AO LEA All OnCall - DL	RHS AO LEA All Student - DL	RHS AO LEA All Temp - DL	Lean Enterprise and Assessment
SLE SVPSLE DSS All TeamMembers DL	SLE SVPSLE DSS All FullTime DL	SLE SVPSLE DSS All OnCall DL	SLE SVPSLE DSS All Students DL	SLE SVPSLE DSS All Temp DL	Digital Strategies and Services
SLE SVPSLE HR All TeamMembers DL	SLE SVPSLE HR All FullTime DL	SLE SVPSLE HR All OnCall DL	SLE SVPSLE HR All Students DL	SLE SVPSLE HR All Temp DL	Human Resources
SLE SVPSLE PPO All TeamMembers DL	SLE SVPSLE PPO All FullTime DL	SLE SVPSLE PPO All OnCall DL	SLE SVPSLE PPO All Students DL	SLE SVPSLE PPO All Temp DL	Projects and Planning Office
SLE SVPSLE SVP.Admin All TeamMembers DL	SLE SVPSLE SVP.Admin All FullTime DL	SLE SVPSLE SVP.Admin All OnCall DL	SLE SVPSLE SVP.Admin All Students DL	SLE SVPSLE SVP.Admin All Temp DL	AO Admin office
SLE SVPSLE MSU Licensing All TeamMembers DL	SLE SVPSLE MSU Licensing All FullTime DL	SLE SVPSLE MSU Licensing All OnCall DL	SLE SVPSLE MSU Licensing All Students DL	SLE SVPSLE MSU Licensing All Temp DL

List policies and etiquette

Please use caution when sending to the DLs (especially those that include student team members). All senders should adhere to applicable Residential and Hospitality Services policies (available on MyRHS) related to Bulk Email. The policies include such guidelines as:

All bulk emails being sent to division-wide distribution lists should be vetted by the SLE communications professional that represents the department or unit for clarity, grammar and appropriateness. Once vetted, the message can then be sent through the email system to be approved (division- and department-wide lists are moderated).
The sender of the message should put their own name in the To: field and the distribution list name in the BCC: field in order to prevent “reply all’ messages.
Please follow all divisional style guidelines including e-mail signatures.
Subject lines should be reflective of the content of the message. For instance, an invitation to a divisional event should read, “You’re Invited” or “Invitation.”

List maintenance

The lists will be kept updated by the Digital Strategies and Services Access Management team, based on bi-weekly Human Resources reports when team members are hired or terminated.

Sending to a distribution list using Outlook desktop application

To send a message to a DL:

Open Outlook.
From the Home tab, select New Email.
Put your own name or email address in the To field. Then, select the BCC button.
- If you do not see a BCC button, select the Options tab in the menu, then select BCC to reveal the BCC button.
In the Address Book drop-down field, select All Distribution Lists.
In the Search field, type SLE
Select the forward arrow to search.
All matches/search results display. Double-click the list(s) you wish to include. They will be added in the BCC field.
Click OK.
Continue to draft and send your message.
If you send to a list or lists protected by moderation, you may see alerts to that effect and a moderator will have to approve your message before it is delivered.

Sending to a distribution list in Spartan Mail on the web

In a web browser, navigate to spartanmail.msu.edu and log in.
From the menu Home tab, select New Mail.
Put your own name or email address in the To field. Then, select the BCC button.
In the "Add recipients" window that displays, filter by All Distribution Lists (along left side).
In the "search this list of contacts" field, type SLE (plus any additional characters that you know in the name of the list you need).
Search results display.
Find the list(s) and click the plus + sign next to the list(s) to add them as recipients.
Select Save.
Continue to draft and send your message.
If you send to a list or lists protected by moderation, you may see alerts to that effect and a moderator will have to approve your message before it is delivered.

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