1855 Place Training Room Info

This article provides general info and instructions for using the 1855 Place training rooms. 

Tech Support

Please review this guide. If you have any technical issues with the room, please contact the Digital Strategies and Services Service Desk for support. They are available Monday through Friday, 8 a.m. to 5 p.m. at 517-353-1691 or via ticket or chat at dss.sle.msu.edu.

Room Bookings

• Room 1000 "College Hall" and 1001 "Saints Rest" training rooms are to be used only for Residential and Hospitality Services or Athletic business purposes and primarily for training or events. Exceptions can be made for large, one-time meetings that cannot be held in smaller rooms.  
• Bookings by 1855 Place apartment residents must be initiated through the RHS Conference Services. Their team will assist with scheduling any room set up or catering needs and enter the event in the booking system.
• RHS team members who do not need catering or special set up can propose events to the room calendars through Outlook.
• The rooms have separate Outlook calendars named "RHS 1855 Place 1000 Training Room" and "RHS 1855 Place 1001 Training Room."
• The Outlook calendars are moderated and events will be approved or denied by divisional trainers and the manager of the 1855 Place Welcome Desk.
• If you submit an appointment in Outlook to use the rooms after the standard business hours for 1855 Place building, your appointment must be approved by the manager of the Welcome desk to arrange for unlocking the room.
• Room 1000 has an attached kitchen. The supplies in the cupboards and refrigerator belong to the RHS HR training team for use with their classes. 

Room Setup

• The rooms can operate separately (divided by partition) or combined for large events.
• The facilities team has a crank/key and they can open the partition. The partition needs to be loosened and the sound proof flaps under each panel need to be raised before you can fold and slide the panels to retract the partition. See the Welcome Desk for assistance reaching facilities.
• 1855 Place facilities staff looks at the calendars for the rooms and configures the furniture and partition as needed.

 

Using the Presenter Station (Crestron)

If you have an RHS computer account, you can use the room's laptop, or you can plug in your own device to the HDMI cable. Also make sure the USB hub is connected to the device to supply mouse and any presentation clickers you might want to use. 

If the touch screen on the cart is dark, touch it to activate it.

• Please lightly touch the panels (don’t press and hold) as they may reboot themselves if you touch them too firmly.
• If the panels go dark or flash a static pattern and logo, you will need to wait for them to complete the reboot cycle.

At the top right, there is a chain link icon. If using the rooms separately, "Rooms Separate" should show at the top of the screen. 

If you are using both rooms combined as one big space, select the chain link icon then select Rooms Combined. (Be sure to set it back to rooms separate when your event is finished).

To display your device, from the Home screen (select House icon at bottom)

1.  Select one or more outputs where you want to display your video or device (projector and/or side wall LCD).
2. Select the source for your video/device. This will typically be the Room Laptop (as it will display anything connected to the HDMI cable on the cart), whether it is the laptop locked to the cart or your own device that you plugged in. Once you select the source (and are logged into your device) the video will display on the outputs.
   
   

To stop displaying on either the projector or LCD.

1.  Select the sources.
2. Then, touch Clear.
    

If you are using either lapel (lavalier) microphones or the handheld microphones (see Microphone section for more info.), select the microphone icon along the bottom right for controls to the microphone volumes. Each microphone is labeled for the room and number where they are assigned. 

You can increase, decrease or mute the mic volumes from the touchscreen.

If you are playing something with audio on your laptop/device, it will go out through the room speakers via the Program Volume. You can control the volume either on your device or through the volume controls to the right side of the home screen.
The Privacy selection will also keep any ceiling microphones in the room from being heard by people who might be in an online Teams or Zoom call. 
 

To use the Document camera (ELMO) station to display a paper document,

• Select the Home page (house icon).
• Select the Output of the projector and/or LCD.
• Then, select the Source of Room 1000/1001 More.
• Then, select Doc Camera. 
• On the white Elmo device, press the power button to turn it on.
• You can now project a piece of paper from the Document camera. 

If something malfunctions with the projector or LCD, you can turn them on or off manually by selecting the Screen icon at the bottom of the touch panel, then using the controls to do so. 

Power Off the entire system at the end of your event. This will retract the projector screen and shut off the projector to make sure the bulb does not burn out. 

This step is important!

To do so, select the Power circle icon at the bottom of the touch panel, then select Power Off.
 

 

Teams or Zoom

For "hybrid events" where you have both in-person and online participants via Teams or Zoom, start your meeting in Teams or Zoom. If the participants can't all hear each other, make sure the following is selected in the meeting’s audio settings:

• Speaker – Crestron
• Microphone – Echo Cancelling Speakerphone (Biamp Tesira)
• If these are not selected, participants online may not be heard by the room or vice versa.

 

Microphones

Each room has two rechargeable lapel microphones (total of four for both rooms) and a handheld mic (total of two).

• These microphones are labeled and locked in the room 1001 laptop cart. Please see the Welcome Desk to have the cart unlocked.
• Microphones should be muted and charging in the cart whenever they are not in use. To use them, first unmute them using the slider/button on the device.
• When microphones are muted, the indicator lights on them will be yellow. When they are unmuted, the light will be green,
• You can also mute the microphones using the touch panel on the carts.
• Mics will connect to the room's sound system when they are removed from charging station.

To use the microphones:

1. On the device, make sure the slider/button is selected so that it is not muted.
2. There is no power button or volume on the device, all controls for the mics should be through the touch panel on the Crestron cart (presenter station).
3. Make sure the Program Volume is not muted, then control room's Wireless Mic Volume through the up or down arrows. (Make sure the volume is not muted). 

Rooms separate: If you are using the training rooms separately, use the microphones labeled for your designated room. 

Rooms combined: If you are using both rooms combined (partition removed), use the station in room 1000 (with the kitchen) and use the microphone and control panel for that cart. You can hear that mic on the speakers in both rooms. (Note: the cart in room 1001 will only project to speakers in room 1001.)

Phones

• Each training room is equipped with a standard office phone and a conference speaker phone (with extension arms). Both are Voice Over IP (VOIP) and may take a while to load connections and settings after they are plugged into the network.
• These phones should remain in the rooms at all times and should be plugged into their designated wall port to work optimally. Each year, Telecom does an audit.

Using the Laptop Cart in Room 1001

• Twenty-three Laptops are available for approved, hands-on divisional training. Facilitators must book training room 1001 (not 1000) in Outlook.
• The laptops are locked in a cart and should not be removed from room 1001 and must only be used in conjunction with bookings for this room.
• Facilitators should arrive early to set up the room and laptops for their class. Mice and power cables are provided.
• See the Welcome Desk staff to unlock the laptop cart.
• RHS team members should log in to the laptop with their own credentials. 
• If anyone has trouble logging in, get an Ethernet cable and plug the cable into the laptop and into a network port located in floor plates throughout the room.
• When finished using the laptops, shut them down/off (Start menu > Power > shut down) and return them all to the cart and be SURE to connect a power cord to each. This will ensure they don't overheat and their batteries are charged for the next use. The laptop cart powers one shelf of laptops at a time (cords will light up), then cycles through and charges each of the other shelves.
• Make sure all laptops are accounted for, the laptop cart doors are secured by a padlock, and the cart is anchored/cable locked to the wall.

Accessibility

• The room has a sign on the whiteboard in the front for listening impaired visitors to tune to a specific channel. In order to use that feature, attendees or facilitators can arrange with the Resource Center for Persons with Disabilities to get hearing assist devices. 
• Presenters should use lapel microphones and room speakers (Crestron system audio) which will be amplified and picked up by the hearing assist device.

Reset the Rooms

When you are done using them, be sure to:

• Make sure the Crestron touch panel (chain link icon) is set to Rooms Separate.
• Turn off the Crestron on the touchscreen to retract the screen and shut off the projector so projector bulbs don't burn out.
• Clean all tables, wipe them down and remove any trash or articles and handouts you brought into the room.
• Leave the room ready for the next group that will use it.